Welcome to the February edition of our monthly e-newsletter, Workday@Yale, with information on the University's transition to the campus-wide unified Human Resources, Payroll and Finance information system, Workday.
Program Update: Workday@Yale Release 1 Schedule
The Workday Steering Committee has decided to extend the Workday testing phase to complete comprehensive testing of Yale’s multiple payrolls and complex benefits systems and ensure proper integration with existing university systems. This will allow for a smoother transition for business units and program leaders. As a result, Workday Payroll go-live is scheduled for late June.
For complete information about the schedule for Workday Release 1, please take a moment to review the detailed message recently distributed by Shauna King and Nancy Creel-Gross. A snapshot of the schedule for Workday Release 1 follows below:
The implementation of new finance, HR, and payroll systems require seamless integration and high-quality functionality with Yale’s other administrative and payroll systems. This schedule assures a smoother implementation and supports an improved user experience for the Yale community at go-live and beyond.
Simplifying Reporting in Workday
Workday Webinar Brings Teams Together
Gathering attendees together from all parts of campus for meetings is a challenge—then add snow and ice into the mix. The Workday Change Partner Network did some quick out-of-the box thinking and held a webinar instead.
On January 29th, over 80 participants from the Workday@Yale change management team, human resources, the change partner network, and business operations, tuned in to the inaugural Workday@Yale Change Partner half-hour webinar to learn more about the Workday Release 1 launch schedule.
Jen Cinque, director of Staffing, invited her team to participate so all could hear first-hand how changes will impact them as Workday becomes our new reality. Jen felt that the webinar was a successful delivery format, especially as it was so inclusive.
Dick Bascom, Workday@Yale change management lead, hosted the webinar and presented further details about the Workday Release 1 timeline. Dick was assisted by Brent Dickman, executive director for Business Operations, who answered questions in a live chat format.
The ability to directly communicate with audiences and teams campus-wide, with no time lost traveling to and from a meeting, proved to be an efficient use of 30 work-day minutes and a practice that the Workday@Yale team will be sure to employ again soon.
Core Concepts
Each month, this section introduces new Workday Core Concepts to help prepare you for the transition to Workday. Review all Workday Core Concepts here.
In the Know with Workday Lingo!
Take a look at the Workday naming conventions presented below. It’s easy to become familiar with Workday terms—and impress your friends and colleagues.
Register Now: Workday@Yale Community Update Meetings
Want to know more about Workday? Register for an upcoming Workday@Yale Community Meeting, now in its second round. You will learn about updated Workday topics, training tips, and view a live demonstration of different Workday functionality. View upcoming meeting topics and register for an upcoming session here. Sessions are continually added, so check back frequently to find a convenient meeting that fits your schedule.