Workday is a dynamic and powerful application that will simplify how we access information and do our work. Many staff members who have participated in user acceptance testing and preview sessions have shared how easy and intuitive it is to use Workday. In addition to training and demonstration sessions, faculty and staff will now find helpful Workday training guides to support the transition to Workday on the Workday@Yale site.

There may be times, however, when one may have technical questions or want additional guidance on various business processes. There are service centers available to field your questions. Here’s how to get help when you need it: 

Training for business processes are tailored for designated Workday roles. If you have questions about which business process training to attend, please confer with your change partner, lead administrator or human resource generalist.

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One of Workday’s key enhancements is that it will become Yale’s new “Academic Information System.”  It will be more than a human resources and payroll system.  Anna Maria Hummerstone, director of YSM Faculty Support and Workday@Yale Academic Information team lead explained, “Workday will serve as Yale’s central repository of all academic appointment information, both past and present.” 

Beginning July 1^st, Workday will provide a more efficient way to track individuals who hold academic appointments across the university. In this one central system, Workday will become Yale's campus-wide system of record for appointments, named professorships, term dates, faculty categories and contact information. A goal is to eventually expand the information to include academic credentials, certifications, and research information, making Workday an even more valuable tool, though this may take a few years to realize. Student and curricular information are not included, however.

Members of the Yale community will recognize how easy it is to navigate Workday and access the information, especially when they need to search for peers, departmental teams, and faculty member information. For example, after July 1st, individuals will be able to log into Workday, type in a department name, such as English, and view a directory of all those who hold an appointment in that Workday “academic unit.”

In addition, individuals with an academic administrative role will find it easier to compile faculty reports across departments.  Recently, the Office of Faculty Affairs was asked to provide a list of all named professorships throughout Yale. This was a cumbersome, labor-intensive process because the data had to be manually compiled from multiple systems at many offices. Within Workday, this information can be composed in one report— generated within seconds.

Workday’s roll-out over the next few years will further Yale’s vision of a more unified campus. As we proceed on this journey, we will continue to build on the solid foundation of an accurate, precise, and detailed academic information system. By compiling faculty and research information all in one place, we will foster even more sharing of interdisciplinary knowledge, which benefits us all.

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