Future State FAQs

What is an Organization in Workday terms?

In Oracle, organization refers to the “O” in PTAEO and Yale’s Organization Hierarchy. In Workday, the term organization is a basic building block for managing information that is both financial and non-financial. Organizations can be organized into hierarchies and enable reporting at different levels in the hierarchy. Roles and security can also be assigned to any level in the organizational hierarchies. Examples of Workday delivered organizations include Cost Center and Supervisory Organization.

Does Workday impact everyone in the Yale Community?

Workday gives individuals greater control over their personal information through 24/7 access to information over a secure network. All employees can access their personal data from any computer or mobile device with internet access. This self-service functionality allows employees to update their personal contact information, view pay slips and pay deductions, view and update benefits when appropriate, access directory information, and provide access to additional HR information.

What is a Supervisory Organization?

Supervisory Organizations group employees into a management hierarchy and are a required foundation for Workday HCM (Human Capital Management). They provide the structure for how faculty and staff are organized, how HR business processes are enabled, and how HR data is connected in the system. Supervisory Organizations are not used to manage finances and financial responsibilities; these are addressed primarily through Cost Centers.

Will the current Data Warehouse remain?

The existing Data Warehouse will continue to exist for the foreseeable future. It will serve as the repository for financial data and reports through the implementation of Workday HCM, Payroll and Financials. Post-implementation, the Data Warehouse will exist for historical reporting purposes as access to data becomes available directly from Workday.

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