Workday Time

I am a supervisor with an employee on an intermittent leave. How should their leave-related time off be entered?

Entering time off for an employee on intermittent leave is virtually identical to the standard process of entering time off for an employee. The only difference is that, prior to clicking Submit, the manager should click in the Reason field in the “Details for: [Time Off]” section of the screen and choose “On Leave.” Service and Maintenance supervisors will need to select the most appropriate choice from the displayed “On Leave” Reasons.

We use a paper process for effort certification for temporary staff working on grants. Will this change?

  • Through the period ending 6/19/2021: Temporary staff working on grants will continue to use paper timesheets to capture effort certification. Your time must also be entered and approved in Workday.
  • For time worked on or after 6/20/2021: The paper process for effort certification will be retired. Both time entry/approval and the effort certification process will be managed in Workday.
  • Additional information about the effort certification process will be forthcoming from the Effort Certification Team.

How does time entry work for temporary employees working on multiple jobs?

The employee may have a primary temporary job and additional temporary job in Workday and will enter time worked for each job. Each job will reference additional details including costing information (using the Assign Costing Allocation business process.) For details, review the Time Entry for Temporary Employees and Active Retirees Employee and Manager Guide.

Our business office currently uses a paper process to track time for temporary employees working on a grant. How will this process change?

The employee’s normal costing must be overridden with the grant information for the time worked. The department can choose to allow the employee to enter the costing information when entering time, or have the supervisor or delegate enter this information at the time of approval. If the employee’s normal costing contains the grant, there is no need to override this during time entry. For details, review the Time Entry for Temporary Employees and Active Retirees Employee and Manager Guide.

Subscribe to RSS - Workday Time